Office Coordinator

Simon & Schuster has been named to Forbes magazine list of America’s Best Mid-Size Employers 2022. Simon & Schuster is a global leader in general interest publishing, dedicated to providing the best in fiction and nonfiction for readers of all ages, and in all printed, digital and audio formats. Its distinguished roster of authors includes many of the world’s most popular and widely recognized writers, and winners of the most prestigious literary honors and awards. It is home to numerous well-known imprints and divisions such as Simon & Schuster, Scribner, Atria Books, Gallery Books, Pocket Books, Adams Media, Simon & Schuster Children’s Publishing and Simon & Schuster Audio and international companies in Australia, Canada, India and the United Kingdom, and proudly brings the works of its authors to readers in more than 200 countries and territories. For more information visit our website at www.simonandschuster.com.

Simon & Schuster Canada is seeking an organized, professional, and detail-oriented Office Coordinator to join our team. The Office Coordinator will be responsible for the smooth day-to-day running of our office environment. The ideal candidate will have excellent communication and organizational skills, a keen eye for detail, a customer service focus, and a love for books. This position is based in our downtown Toronto office and will require the candidate to work on-site, during regular business hours, Monday through Friday (5 days a week). This is a full-time, permanent role.

Salary Range: $45,000-49,000

Responsibilities:

• Greet and announce all visitors warmly and professionally
• Respond to and direct phone and email enquiries promptly
• Maintain upkeep of all shared areas in the office, including boardrooms, kitchen, lobby, and storage areas
• Provide meeting support: maintain meeting room calendars, greet guests, coordinate catering, and provide technical support
• Manage office supply inventory and place replenishment orders
• Handle incoming and outgoing mail/courier packages and maintain inventory of shipping supplies. Assist with large mailings as required.
• Candidate should be comfortable with light physical activity, including lifting and moving boxes, and unpacking supplies.
• Maintain staff seating chart, phone list, and staff security code list
• Coordinate maintenance for photocopier and small kitchen appliances
• Coordinate with building staff on general maintenance issues, elevator scheduling, parking permits, and employee access cards
• Assist in coordinating resolution for office IT issues, in conjunction with offsite IT staff
• Perform some general Accounts Payable duties, including scanning and coding invoices for payment

Qualifications:

• 2+ years of experience in an administrative support role, preferably in a publishing or office environment
• Strong interpersonal and communication skills, with a customer service focus
• Strong organizational and multitasking abilities
• Attention to detail and accuracy in completing tasks
• Practical judgment balanced with sensitivity and tact when dealing with confidential issues
• Ability to work effectively both independently and as part of a team
• Positive attitude and willingness to take on new challenges
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Ability to work on-site in our Toronto office during regular business hours, 5 days per week

Simon & Schuster Canada is an equal opportunity employer (EOE) including disability/vet. At Simon & Schuster Canada, the spirit of inclusion feeds into everything that we do. From employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Simon & Schuster Canada is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
Candidates hired for this or any other posted Simon & Schuster Canada role will be employees of Simon & Schuster, LLC Canada ULC, subject to all policies, including the Workplace Privacy Notice, and eligible solely for the benefits plans thereof.