Publishing Assistant - The FOLD

Publishing Assistant

Website Scholastic Canada

Scholastic Canada is the country’s leading publisher and distributor of children’s books in both official languages. For over 60 years, Scholastic Canada has introduced young people to the joy of reading.

At Scholastic Canada, we embrace and celebrate diversity in our people, products and ideas. A diverse workforce and inclusive, supportive workplace are central to our success, enabling us to ensure that our books are reflective of the children and families we serve and to deepen our relationships with customers, colleagues, and communities. We welcome all applicants, and strongly encourage individuals from groups who are marginalized and underrepresented in the publishing industry to apply. Please see here for more information about our ongoing commitment to equity, diversity and inclusion.

An opening exists in the Publishing Division for the position of Publishing Assistant reporting to the Publishing Project Manager.

Work Location:  This position works out of our Toronto downtown office located at 604 King St. West. Our team is currently splitting time in the office and at home. Expectation is that the office is this person’s primary work location, with flexibility for some days at home.

Primary Responsibilities

  • Maintaining Master Data Management records for frontlist and backlist titles
  • Designing and running reports from the Master Data Management systems
  • Inventorying and organizing Publishing Archive Library and Lending Library
  • Digitizing and indexing creative and intellectual property (from paper and digital media)
  • Tracking the archiving of editors’ and designers’ files for original print and reprints
  • Preparing and distributing monthly newsletter
  • Creating and updating content for the public-facing website and Scholastic Canada’s Intranet
  • Assisting with permissions requests
  • Responding to and tracking awards submissions
  • Reviewing unsolicited manuscripts
  • Collecting sales data and other material for acquisition and sales meetings
  • Collecting and sharing marketing material with sales channels
  • Ordering CIP, creating barcodes
  •  Sending sample copies
  • Attending production and publishing/marketing meetings
  • Preparing and circulating meeting agendas and minutes, general correspondence, arranging couriers
  • Performing administrative duties — setting up new vendors, coding invoices and tracking payment requisitions
  • Other duties as assigned


  • Knowledge of and interest in children’s books, pop culture and children’s media
  • Personal values that are aligned with Scholastic’s Credo, including a demonstrated understanding of the importance of broadening representation of marginalized communities within the publishing industry
  • Post-secondary education and/ or diploma in publishing or similar is an asset
  • Administrative experience and/ or experience with database management
  • Exceptional organizational skills, and a proven ability to multitask and work well in a deadline-driven environment
  • Excellent communication skills, both verbal and written, good creative writing skills, an eye for detail and a professional attitude
  • Proficiency in Microsoft Office products (including PowerPoint, Excel, Outlook and Teams), and Google Suite (Google Slides, Drive)
  • Working knowledge of Adobe Photoshop and Adobe InDesign are strong assets
  • Some knowledge of metadata is an asset

Some of the benefits we offer:

  • Competitive compensation package
  • Health and Dental Benefits
  • RRSP Program
  • Paid time off between Christmas and New Year’s Day
  • Employee discounts on Scholastic books and merchandise

Interested applicants are asked to forward a copy of their resume and cover letter by May 17, 2024

We are committed to ensuring that the accessibility needs of all applicants are considered and accommodated at every stage of the recruitment process. Please connect with us if you require an accommodation or have any questions.

We want to thank you for your interest in working with Scholastic, however only those candidates who have been selected to proceed to the next stage will be contacted.

To apply for this job email your details to

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